SAP-17 Park Document

 

Park Document

A parked document in SAP is a document saved but not yet posted to general ledger accounts. Parked documents can be edited. SAP puts a limit on the fields that can be edited in a parked document. SAP document parking allows dual control of the document hence dual principle can be applied. Two separate users can be involved in the processing of a document. The first user will park and then the superior will verify and post.

The document parking functionality can be used in accounts payables, accounts receivables and general ledger accounting. In this tutorial, we are going to illustrate using accounts payables but the concept is still the same for accounts receivables and general ledger accounting.

For vendors, you can park an invoice and a credit memo. Below is a step by step illustration for parking a vendor invoice.

Enter transaction code FV60 or follow the menu path as shown below.

Double click on FV60 and you will see the following screen.

In the above screen, enter the vendor number, invoice date, posting date, reference, invoice amount and general ledger account. Then, press Enter and if there is no error, you should save the document by clicking the save icon.

The system will generate a document number using a document type the same way it does for posted documents. At the bottom of the page you will see the document number for the parked document. To remember the document, you may need to write down the number for your parked document.

To display the last parked document, on the far top left corner select Document and select Display.

Now, the system will display the last parked document as shown below.

Editing parked documents

To edit the parked document, go to the document parking screen, in this case its FV60. And on the top far left corner click on Document and click on Select parked document.

On the screen below, enter the company code and document number for your parked document and fiscal year.

Press Enter and you will see the document that you parked and you can edit it. The system limits the fields that can be edited on a parked document. Document currency and document number cannot be changed.

Now, let’s change the amount and add a text in the text field.

Next, save your changes by clicking on the save icon.